Wildcat cove Homeowners Association
Annual Meeting – August 16, 2018
Carol Coone made a motion to call this meeting to order at 7:04 pm and Laura Miller seconded.
Mike Yow had stepped down as President back in June. Carol Coone and Laura Miller were co-presidents. Mike stepped down to a director due to getting a new job with exciting new opportunities. The members of the board wish him well on his new endeavors.
ATTENDANCE: The following members of the community were at tonight’s meeting.
Leslie & Jean Farmer, Maryellen & Coley Epperson, Laura Miller, Carol Coone, Gordy & Dee Roberts, Joe & Marta Conway, Scott & Eva Hill, Jean Woods, Rich Feldpausch, Jacque Viens, Phil & Alisha Thomas, Jerry & Nancy Cool, Anita Puerto and Bob , Dawn and Rob Sawyer.
Robert told everyone to help themselves to refreshments. Cupcakes made by Jean and cookie made by Joe.
Laura Miller welcomed everyone to the annual meeting and we are excited to see a lot of new faces. Everyone went around the room and introduced themselves and told a little bit about themselves. Laura also thanked the directors and volunteers for helping around the community. We also had a good year and had a few projects completed this year. We were able to get some of the roads paved by HMC Paving. They patched a few of the common areas that needed immediate attention. We were lucky this year with not much problems with the wells except for well #1 which is going to need some work done on it this upcoming year.
TREASURER REPORT: Carol Coone passed out copies of the financial statement, breakdown of financial statement and copy of the proposed budget for 2018-19. Carol asked everyone to look over these and if any questions to please ask. Robert Sawyer made a motion to accept the financial report and the proposed budget and Laura Miller seconded and everyone at the meeting was in favor.
Carol also went over and explained the attorney fees for getting judgements on members that owed past dues. We had one that had passed away and the other just flat out refuses to pay. On the one that refuses to pay we went to court on August 9th and won the judgement plus attorney fees.
Carol also discussed the money spent on wells and paving. We only had spent $668.10 on wells this year. We were very lucky. The only well that needs any work done is well #1 and it is going to need a iron filter and hopefully that’s all to get it back in full working order. The roads we spent $13,738.07 and got some of the common areas done that needed immediate attention. Roads were supposed to have work done on them in the past but were not done for several years. To do all the roads and repairs in the subdivision it would cost approximately $50,000. Hopefully we can get them do a little bit each year till all the roads are redone. According to the man at HMC Paving most roads are good for about 20 years and the roads here are at about 17 years.
SECREATRY REPORT: Jean Farmer gave out copies of the minutes from the last annual meeting. She asked everyone to look over them and if any questions to please ask. All members present at the meeting accepted and approved last year’s minutes as written.
There have been some complaints about barking dogs at all hours. Please be considerate of your neighbors. There should be no dogs living outdoors on a full-time basis. If you have a problem with a neighbor’s dog, please speak to your neighbor to try and resolve the problem and if that doesn’t work please contact the board. According to the CCRs only 2 pets are allowed per lot and that the homeowner always has to be in full control of them.
Snow Plow – we have one that is owned by the HOA and we are not able to use it anymore. We are looking to sell this and if anyone that knows who might be interested please let a board member know. We will also be taking new pictures and planning on advertising it is for sale.
Salt – we have approximately 50 bags left for use for the upcoming season. We will be posting the Snow Removal Policy on the bulletin board soon that tells how the roads are spoke to our attorney Mr. Pavey taken care of if it snows.
- Viens brought up a concern about damage to her driveway and Robert Sawyer, President, is going to look into the matter and report back to the board.
Maintenance on sides of roads – We spoke to the attorney and he says that the HOA is only responsible for the roads and the homeowners are responsible for maintaining the sides of the roads that connect to their lots. We will be sending a letter out to all homeowners about keeping lots and sides of the roads clean. If all the homeowners would take care of their properties and the road near their property our subdivision would be very nice.
Trash – we have been noticing that there is litter (bags, cups, etc.) along the sides of our roads that seems to be getting worse. Please remember to not throw out your trash and if you see anyone littering please let the board know.
Speeding – We have been having a lot of complaints about cars speeding in the subdivision especially on Safari. If we can’t control the speeding issue, then the board will be forced to put up speed bumps. No one wants this done so please slow down and if you see someone speeding please tell them to slow down or let a board member know.
Board Term – Jean suggested instead of the board being reelected every year that they are on the board for 2 years. Robert Sawyer said that would be a good idea and that each year we only elect ½ of the board that way the 2-year term overlaps. Robert made a motion to accept this change to the term and Carol Coone seconded and everyone that was present at the meeting was in favor also.
Board Elections – Robert Sawyer asked if there were any nominations from the floor to add to the ballot for election and there were none. Robert Sawyer stated that there were 7 people on the ballot for this year’s election and since there were 7 positions available to be filled then if it was acceptable from all the members present that the 7 people listed be approved for the board for the upcoming year. Also, on the ballot was the acceptance of the updated by-laws as presented. Robert Sawyer made a motion to accept the 7 people listed on the ballot as the new board for 2018-2019 and the acceptance of the By-laws as updated and Jerry cool seconded. All members present at the meeting were in favor. The new board members are Carol Coone, Robert Sawyer, Laura Miller, Jean Farmer, Joe Conway, Josh Dietz and Eva Scott. All the new members will have a brief meeting after the annual meeting is adjourned to determine positions on the board.
Carol Coone made the motion to adjourn the annual meeting and Laura Miller seconded.
Brief meeting after the annual meeting was held by the new board members to determine positions on the board.
The new positions for the board members for 2018-2019 are as follows:
President Robert (Bob) Sawyer
Vice-President Laura Miller
Secretary Jean Farmer
Treasurer/Asst to President Carol Coone
Director Joe Conway
Director Eva Hill
Director Joshua Dietz
Minutes of annual meeting submitted by Jean Farmer, Secretary.